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The following projects were jointly developed by the DNR - OCSEA Labor Management Committee.
Cross-Agency Representation
Relevant Contract Language and Guidelines (doc)
Mineral Resources
Contract Language regarding inspectors
Parks Promotions Pilot Project
Parks Promotions Pilot Project Contract Language
Implementation Information
Project Employee
Original Project Employee Agreement (pdf)
Current Project Employee Contract Language
Union Leave
DNR Union Leave Procedure
DNR Union Leave Form (doc)
Past Projects
VCS: The VCS was presented at the ODNR Human Resource meeting in May and we are still anticipating a July 1, 2004 implementation date.
ADR: The ADR was presented at the ODNR Human Resource meeting in May and will be implemented on July 1, 2004.
Communications with Constituents: The Committee will soon be distributing a questionnaire to all ODNR employees in order to determine their familiarity about labor/management issues and functions.
Parks Promotion Language: This language will soon be introduced to the Division Human Resource Managers. The committee will be drafting language to implement a promotional pilot program throughout ODNR.
DNR-OCSEA Parks Subcontracting Information
Team Members
Cost Comparison Model Instructions and Sample (doc)
Cost Comparison Model Form (doc)
Pro Forma (xls)
Parks Subcontracting Process
Introduction
Article 39 of the OCSEA labor agreement recognizes the employer’s right to subcontract out work, as well as provides an opportunity for bargaining unit employees to “contract in.” ODNR and OCSEA recognize the benefit and value of utilizing DNR employees to perform work that has previously been contracted out when feasible. In an effort to fulfill the Department’s obligation to provide the Union a reasonable opportunity to contract in, the following process will be utilized in the Division of Parks and Recreation. To accomplish this process, the parties mutually agree to provide employees a reasonable amount of time during regular work hours to prepare a bid package.
This process was developed through a joint labor-management initiative supported by funding made available through Workforce Development. The parties are committed to communicate and support this process to its respective constituents. Further, the parties agree to attempt to resolve any issues arising out of this process through a labor-management forum. Although a lot of effort and input was put forth in the development of this process, the parties acknowledge that it is a work in progress. Therefore, any questions, comments, and/or recommendations regarding the process should be directed to Lynn Kemp (labor representative) at lkemp@ocsea.org or Don Starr(management representative) at don.starr@dnr.state.oh.us.
Process
In reviewing the flow chart for union members submitting bids on jobs, we need to break it down into three types of jobs. They are as follows:
JOB TYPE
Concession contracts
One time park jobs
Ongoing park jobs
BID FORM
Pro-Forma
Cost Comparison
The time frame for submitting bids is as follows:
1. Concession contracts: Concession contracts for state parks are generally several years long. Employees need to understand that replacing a concession contract with in house staffing can only occur at the termination date of the contract. If employees identify a concession contract that they believe could be better operated by self-operation, then a pro forma needs to be completed and sent to the central office of parks. The “normal” time frame is as follows:
- Approximately one year prior to the ending date of the contract, the employees should meet with the park manager and begin developing the pro forma.
- If the pro forma shows self operation is more effective than private concessionaires for the state, the pro forma document is to be forwarded to the Chief of the Division of Parks and Recreation at least 8 months prior to the ending date of the contract.
- Within 2-3 months, the chief will make the decision on the contract. This will provide sufficient time to prepare for self-operation or a bid.
- In March the Division will provide to the Union a listing of all concession contracts showing the expiration dates.
2. One time park jobs: These are one-time jobs that the park normally bids using a “letter head” bidding process. The normal process for employees to bid on one time park jobs is as follows:
- In October and November of each year parks prepare their budget for submission to the central office. Employees should work with their supervisors to determine which supplemental requests can be done with in house staff and which should be done by out side contractors. At the time of budget submission, the managers will only request sufficient funds to accomplish the job in the most efficient manner for the state.
- In March the budgets are returned to the parks with all supplemental funding identified. The Division will provide the Union a list of all park budgets and supplements that were funded. The Union can then review the list to determine if they want to bid on any jobs.
- Jobs the Union wants to bid on (using the cost comparison for contracting-in bid form) must be submitted to the area manager prior to the manager awarding a contract to an out side contractor.
- Some jobs are not approved through the annual budget process, but through an emergency supplement. In these situations the union member and the park manager need to work together in determining the most efficient manner to handle the job.
3. Ongoing park job: Ongoing park jobs are generally bid (letterhead bid) annually at the beginning of the calendar year by the park and include such services as trash hauling and laundry services. At any time during the year, the employees or union may bid on (using the cost comparison for contracting-in bid forms) an ongoing park job. Their proposal will be considered for the next contract cycle. In some situations, ongoing park jobs may need start up funds. Employees are, therefore, encouraged to discuss self-operation options with the park managers prior to annual budget submissions in the fall so that the needed funds can be requested.
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