Mailing Address:
Division of Real Estate &
Land Management
2045 Morse Rd.
Building C-4
Columbus, OH 43229-6693

Office of Trails Billing Procedural Guide Donated Real Property, Materials & Equipment

1. Donated Real Property

   If donated property was not part of your original application, please contact:
   
   D’Juan Hammonds, Grants Administrator
   Ohio Department of Natural Resources
   Division of Parks and Recreation
   2045 Morse Rd. C-4
   Columbus, Ohio 43229-6693
   Tele: (614) 265-6417
   Fax: (614) 267-4764



2. Donated Materials

   Values assessed to donated materials must be documented, should be reasonable, and should not exceed current market prices at the time they received by the Participant Eligible materials must be new. Examples of eligible items include, but are not limited to: gravel, mulch, lumber, plumbing fixtures, etc. Examples of ineligible items include: food, hand tools, consumable supplies, materials from the applicants existing inventory, etc. Participants should complete APPENDIX K –Recreational Trails Programs/Clean Ohio Trails Fund Certification for Donated Materials. Participants should also complete APPENDIX L - Recreational Trails Program/Clean Ohio Trail Fund Donor’s Statement



3. Donated and/or In-Kind Equipment

   It is recommended that any potential equipment that may be considered for donation or In-Kind be submitted to the Department for prior review and approval. Eligible equipment will be valued on an hourly, daily, weekly, or monthly rate. If the donation is being provided by a vendor, the Participant would be required to provide proper documentation of the regular rental rate. If potential equipment usage is being donated from a non-vendor and/or through In-Kind donation, a rate must be determined. If the equipment is heavy duty, the Participant may review the Ohio Department of Transportation’s (ODOT) equipment standard rates list. If the equipment is found on the list, the ODOT rate will be the one considered.
   
   ODOT Standard Rates List
   
   We understand that there are many types of power tools and equipment that are not considered “heavy duty” that may be required and are not listed on the ODOT equipment standard rates list. If potential power tools and equipment is being donated from a non-vendor and/or through In-Kind donation, a rate must be determined. The Participant must be able to provide a rental rate utilized by a two (2) local vendors for that same piece of equipment. If a rental rate cannot be obtained, the item will not be considered for donation. The Department reserves the right to request additional documentation, reduce, or deny donated and/or In-Kind equipment in which a rate cannot be established. Participants should refer to APPENDIX J – Donated Material and Equipment Checklist.