Mailing Address:
Division of Real Estate &
Land Management
2045 Morse Rd.
Building C-4
Columbus, OH 43229-6693

Office of Trails Billing Procedural Guide Donations & In-Kind Labor/Services

The contribution of donated and in-kind labor/services can be used towards the required 20% match for the Recreational Trails Program or 25% match for the Clean Ohio Trails Fund. It is important that Participants that utilize donated and in-kind labor/services obtain and maintain proper documentation. Donated labor/services are classified as skilled and unskilled labor. Skilled labor/services would include plumbers, carpenters, engineers, etc. Overtime pay rates are not eligible for reimbursement. The Department reserves the right to request additional documentation, reduce, or deny donated and in-kind labor/services in which the hours for tasks appear to be excessive. Note: Administrative labor is not eligible for reimbursement.

1. Donated Labor/Services (Skilled)

   Skilled labor may be valued at the current rate of pay of the individuals. In order for their rate of pay to be used, participants will be required to provide names, documentation of the rate of pay of the individuals, hours worked, and a description of the work performed on company letterhead and signed by the company owner(s) or fiscal officer. Work completed by skilled labor that is not their listed skill will be valued at the unskilled labor rate established. Participants should review APPENDIX D, APPENDIX G and APPENDIX H – Clean Ohio Trails Fund Program In-Kind and Donated Labor/Service Form and Recreational Trails Program In-Kind Donated Labor/Service Form.



2. Donated Labor/Services (Unskilled)

   Unskilled labor will be valued at 12.00/hour. Unskilled labor will only be accepted for work provided by individuals age 18 and over. We still encourage the contributions of volunteers of any age. Participants will be required to provide names, hours worked, and a description of the work performed. Participants should review APPENDIX D, APPENDIX G – Clean Ohio Trails Fund/Recreational Trails Program In-Kind and Donated Labor/Service Form APPENDIX H.



3. In-Kind Labor/Services/Force Account Labor

   Participants can utilize In-Kind labor/Services/Force Account Labor from their staff at their current rate of pay. Participants will be required to provide names, title, documentation of the rate of pay of the individuals, hours worked, and a description of the work performed, which are required by the first reimbursement request. In addition, we are asking for a copy of the most recent pay stub at the time of reimbursement submission for each individual. Note: Please omit any sensitive information from pay stubs such as social security numbers home addresses, etc. Participants will have to clearly distinguish the time spent on the Clean Ohio Trails Fund/Recreational Trails Program project by each staff member on their timecards/time sheets. Participants should review APPENDIX E – In-Kind Labor/Services (Skilled and Unskilled) Checklist, APPENDIX F – Clean Ohio Trails Fund/Recreational Trails Program In-Kind and Donated Labor/Service Form Instructions and APPENDIX G / APPENDIX H – Clean Ohio Trails Fund/Recreational Trails Program In-Kind and Donated Labor/Service Form.