Ohio Department of Natural Resources - Food & Beverage Policy

FOOD & BEVERAGE PURCHASE POLICY
Effective December 5, 1999
Purpose To set forth a Departmental policy that establishes uniform guidelines for all Divisions/Offices regarding food and beverage purchases made with public funds.

To ensure the Department has a consistent policy that maintains a balance between food and beverage purchases and necessary internal control procedures. This would include the appropriateness of purchases, proper approvals, and adequate support documentation.
Authority ORC 1501.01
Reference OAC 123:1-27-04 and 123:1-27-05
OBM's Information Action Manual section 5.11.2.7.
ODNR Employee Recognition Policy
Resource Internal Audit Manager or Audit Committee members


It is the policy of ODNR that all food and beverage purchases with public funds made for the purpose of a meeting are properly reviewed and approved by the appropriate Division/Office Chief, as the Directors designee.

As part of the Chiefs approval, the purchase will be reviewed and deemed an integral part of the meeting. This would include reviewing the following:

  • Meeting agenda;
  • Length of meeting;
  • Listing of attendees;
  • Approximate amount of purchase.

Once the Chief determines the purchase is a necessity, the following should be completed, signed, and dated:

"I certify that this purchase of (food and beverage) on (date) was an integral part of the meeting for (Board, Commission, Committee) ."
_________________ _________
Signature Date

Food and beverage purchases made for employee recognition events shall comply with Ohio Administrative Code (OAC) sections 123:1-27-04 and 123:1-27-05 and OBM's Information-Action Manual section 5.11.2.7.

 

Procedural Standard

Food and beverage purchases should be made with public funds only when deemed an integral part of a Board, Commission, Committee meeting. When making these purchases, remember the following:

We are spending public funds on food and beverages how would the public view these expenditures?

What effect did the food and beverage purchase have on the meeting?

Would the same result have been achieved without the purchase?