EMPLOYEE/VISITOR IDENTIFICATION POLICY

The issuing and wearing of an I.D. card identifies that the wearer has official and regular business at Fountain Square. The absence of an I.D. card will indicate that the person is a visitor. Staff are encouraged to ask if assistance is required, direct that person to a location to obtain assistance or notify security that someone is wandering around a building. Our effort should be viewed as presenting a user-friendly environment where visitors are quickly directed to their destinations while also alerting security to people who do not have a specific destination. This will require the cooperation of all staff members since security is everyone's business.

It will be the policy of the Ohio Department of Natural Resources that:

1. All employees will be issued a state identification card, with photo, as developed by the Office of Human Resources (OHR).
2. All employees will wear their I.D. card at all times in a visible location at or above the waist while at Fountain Square. Failure to do so may result in administrative action.
3. All long-term contract employees, including but not limited to housekeeping and security will wear at all times, in a visible location, an I.D. card as developed by the OHR and the Division of Real Estate and Land Management (REALM).
4. Vendors, temporary service contractors, visitors, guests or volunteers who will be at Fountain Square for an extended period of time shall be issued, through the division they are affiliated with, a visitor badge provided by REALM for the duration of their stay at Fountain Square.   If the visitor arrives while the doors are locked, they must check in with security.
5. In the event an employee's ID card is lost or stolen, the employee can utilize the call box at the main entryway of every building to gain access through security.
6. I.D. cards are issued for the exclusive use of the named employee and are not to be loaned to anyone. Loaning of the issued card will result in administrative action. I.D. cards remain the property of the state of Ohio and must be surrendered upon demand by ODNR, or upon termination of employment.
7. Employees must report lost or stolen I.D. cards to their supervisor as soon as possible. It will be the responsibility of the supervisor to notify OHR of any lost or stolen ID cards. Failure to notify OHR may result in administrative action. The employee will be charged for each replacement of a lost or stolen card.  If the employee is unable to contact their supervisor, the employee should report the lost or stolen card to DNR security at 265-7095, or cellular at 614-207-2316 immediately.
8. Office and Division chiefs will ensure that all employees wear the I.D. card while at Fountain Square. If forgotten, employee will be issued a visitor card.

Issuing Identification Cards

1. OHR will assure that all ODNR employees are issued the prescribed photo I.D. card.   Division HR Coordinators should contact OHR at 6981 within the first week of a new employee start date.
2. I.D. cards are to be returned to OHR when an employee separates from ODNR by each office/division. It will be the supervisor's responsibility to return the ID card to OHR. Failure to do so may result in administrative action.
3. Visitor badges for volunteers, guests, etc., must be requested from the Division of REALM by each chief.
4. REALM will issue I.D. cards for long-term contract employees working at Fountain Square and collect cards when each person has completed their assignment.