Ohio Department of Natural Resources - Vacation Leave
ODNR VACATION LEAVE POLICY-PROCEDURE
Effective February 1, 2008
Purpose To ensure that all state employees understand the vacation accrual and usage guidelines for vacation.
Authority FOP Bargaining Agreement, Article 37
OCSEA Bargaining Agreement, Article 28
Reference FOP Bargaining Agreement, A/S, 37.01-06
OCSEA Bargaining Agreement, 28.01, 28.03
Resource Office of Human Resources

 

POLICY

It is the policy of the Department of Natural Resources to ensure all eligible employees are provided vacation leave as outlined in the ORC, OAC and all Collective Bargaining Agreements. All full-time employees will earn and be granted vacation. Part-time employees shall earn vacation on a prorated basis. Completion of a total of one year of service is required before an employee is eligible to use vacation leave.

 

VACATION ALLOWANCE

Full-time employees shall be granted vacation leaves with pay at regular rate as follows:
Length of State Service Accrual Rate Per Pay Period Per Year
Less than 1 year 3.1 hours 80 hours upon completion of one year of service
1 year or more 3.1 hours 80 hours
5 years or more 4.6 hours 120 hours
10 years or more 6.2 hours 160 hours
15 years or more 6.9 hours 180 hours
20 years or more 7.7 hours 200 hours
25 years or more 9.2 hours 240 hours

Effective June 12, 1986 only service with state agencies, i.e. agencies whose employees are paid by the Office of Budget & Management (OBM), will be computed for purposes of determining the rate of accrual for new employees in the bargaining unit. Service time for vacation accrual for employees employed on that date will not be modified by the preceding sentence. An employee who has retired in accordance with the provisions of any retirement plan offered by the State and who is hired by the State on or after March 1, 1994, shall not have his/her prior service with the State or any political subdivision of the State counted for the purpose of computing vacation leave.

 

MAXIMUM ACCRUAL

Vacation credit may be accumulated to a maximum that can be earned in three (3) years. Further accumulation will not continue when the maximum is reached. Pursuant to ORC 124.134 (B), an employee denied vacation leave may be compensated upon the employees request for vacation leave denied.
Annual Rate of Vacation Accumulation Maximum
80 hours 240 hours
120 hours 360 hours
160 hours 480 hours
180 hours 540 hours
200 hours 600 hours
240 hours 720 hours

 

VACATION LEAVE

1. The Employer shall grant vacation leave requests pursuant to applicable collective bargaining language and/or established Division/Office policies and procedures.

2. Vacation leave shall be taken only at times mutually agreed to by the Employer and the employee. The Employer may establish minimum staffing levels for a facility work location which could restrict the number of concurrent vacation leave requests which may be granted for that work location.

3. When an emergency exists, all vacation leave requests may be denied, including those requests already approved. If an employee is called back to work from a scheduled vacation leave period due to operational needs, the employee will have the right to take the vacation leave at a later time. Said employee will be compensated at time and one-half of his/her base rate for the time the employee is on recall status.

 

TERMINATION FROM SERVICE

Upon termination for any reason, all vacation leave balances will be paid at regular rate to the employee at the time that the employee received his/her pay check for the final pay period of work. Employees separating from employment with less than one year total service will not be paid for any accrued vacation hours.